PARENTAL AGREEMENT

I authorise the co-ordinator/person in charge of the School Holiday Program, in the event of sudden illness, or accident, to seek emergency medical, hospital or ambulance service.

I agree to be responsible for any medical, ambulance and/or hospital costs incurred.

I agree to sign and note the time in the attendance register as I leave and collect my child. I will ensure that I have informed one of the staff that my child has arrived and before I leave with my child.

I agree to notify the co-ordinator immediately if any changes occur to the information supplied on the forms.

I agree to inform Westgate Vacation Care of any past or current medical conditions.

Westgate Vacation Care or its employees shall not be liable for any injury, loss or damage suffered by any child participating in the School Holiday Program. I/we have read the Parent Handbook and the above conditions and understand and agree to abide by them.

Westgate Vacation Care is collecting the personal/health information requested on this form for the Holiday Program provisions requirements. The personal/health information will be used solely by Westgate Indoor Sports and the Family Assistance Office (where the parent has requested CCB or Lump Sum Payment options) for that primary purpose or directly related purpose. The information shall remain private and confidential within Westgate Indoor Sports and will only be disclosed to other persons or agencies as consented to by the authorized parent/guardian or in emergency situations. All emergency contacts listed have been notified and have given permission for their details to be provided.

All bookings must be submitted prior to your child attending the program including all relevant additional information such as action plans and management plans. Our program is a PRE-PAID program and requires FULL PAYMENT prior to your child's first day. If there are any issues while processing the application that cannot be rectified promptly, we require FULL PAYMENT on a day to day basis until issue is resolved. Any accounts that are in credit due to Child Care Subsidy being applied late will receive a refund of the difference.

BOOKINGS AND PAYMENTS

All bookings must be submitted prior to your child attending the program including all relevant additional information such as action plans and management plans. Our program is a PRE-PAID program and requires FULL PAYMENT prior to your child's first day. If there are any issues while processing the application that cannot be rectified promptly, we require FULL PAYMENT on a day to day basis until issue is resolved. Any accounts that are in credit due to Child Care Subsidy being applied late will receive a refund of the difference.

CHILD CARE SUBSIDY

For more information visit: https://www.education.gov.au/new-child-care-package-frequently-asked-questions

PRIORITY OF ACCESS

The Westgate Vacation Care program has a limited number of places that it can register in the program. If the number of applications exceeds the number of places available, the applications will be assessed according to the Priority of Access. This is designed to provide care to those in the most need.

ABSENCES

Famlies are entitled to 42 absence days per child, per financial year, and may be entitled to additional absence days in certain circumstances (including illness of the child, a parent or sibling). In shared care arrangements, the allocation of 42 absences per financial year relates to the child, not each individual claimant. Under the Child Care Subsidy, when a child does not attend care on a day they are scheduled to attend, providers are able to claim an absence for the child up to 42 times in a financial year, so long as on the day the absence is claimed, Child Care Subsidy would have been claimed (i.e. the child would have otherwise been in care, and the family hasn't already reached their fortnightly entitlement of subsidised hours based on their activity test result). Any cancellations or illness within 2 days of your booking will be deemed an absence. A refund of the Gap Fee will be given if a doctor's certificate is provided.

ADDITIONAL FEES

The hours of the program are 7:30am – 6pm, any child being dropped off earlier than 7:30am or later than 6.00pm will incur a fee of $1 per minute. A $5 LATE FEE WILL BE CHARGED DAILY, PER EVERYDAY YOUR INVOICE IS OVER. Further action may be taken.

LUNCH & SNACKS

Children will be required to cover their own lunch, snacks and drinks throughout the day. Westgate Vacation Care encourages all families to provide healthy and nutritious meals. If needed, lunch orders can be placed. Children MUST supply their own refillable drink bottle as a drink station is set up daily, if not a $3 fee will apply to provide your child with bottled water.

CLOTHING

Please dress your children in casual, comfortable clothing and non-slip closed toed footwear. Thongs or slip on shoes are not appropriate footwear. Please ensure all items are labelled and each child has a bag for their belongings. Please provide an art smock for art and craft activities.

BEHAVIOUR

Throughout the program there will be incidents or behavioural issues that may arise that will require the intervention of staff. Westgate have rules and expectations that will be announced daily at roll call for the benefit of the children. Westgate Vacation Care does not label the child but recognizes and focuses on the behaviours, dealing with the situation accordingly. To assist the children and staff Westgate have implemented a system that provides children with an understanding of the severity of the incident. Please refer to our Interactions with children policy for a more detailed explanation. FOR ALL POLICIES PLEASE REFER TO THE POLICY AND PROCEDURE FOLDERS.

EXCURSION PROFORMA

Westgate Vacation Care includes excursions as a valuable part of its overall program. Excursions are an optional addition to the standard program and non-refundable. Parental permission to attend must be obtained for all excursions.

Children's age interests and abilities will be taken into consideration when planning for excursions.

Parents need to be aware that children need to arrive no later than 9am to the program. Buses will depart on time and children who are late will be included in the centre based program for that session and unable to attend the excursion.

A permission slip is below for Parent/Guardians to sign

Adequate steps will be taken when selecting transport to ensure the safety and comfort of children and staff. We employ Westrans Bus Company to transport to and from all external activities.

Parents cannot drop off or pick up children at excursions under any circumstances.