Westgate require all bookings to be made prior to attendance or appropriate fees will apply. Our program is a prepaid program with full fees due prior to child's first day.
CHILD CARE BENEFIT – CCMS SYSTEM
The new system will require enrolment records to be created for all children attending a child care service when that service changes over to the CCMS. To ensure that the new enrolment records can be matched and verified against the entitlement information held by the FAO, parents/guardians will need to provide their child care service with their own child's and their own dates of birth. Under CCMS, families need to manage their eligible hours themselves. This means working with your service/s to ensure that you pass on accurate information about the number of hour's care you are claiming.
Child Care Benefit is a financial assistance scheme for child care that is sponsored by the Department of Family & Community Services. All families are eligible for financial assistance. More information on the CCMS is available on the Department of Education, Employment and Workplace Relations (DEEWR) website at
PRIORITY OF ACCESS
The Westgate Vacation Care program has a limited number of places that it can register in the program. If the number of applications exceeds the number of places available, the applications will be assessed according to the Priority of Access. This is designed to provide care to those in the most need.
ABSENCES - CANCELLATION
Each child will have access to CCB for up to 42 days of absences per financial year without the need to provide any supporting documentation for all Child Care facilities. Further absences will only be paid in specific circumstances, and if necessary, where evidence is supplied to the service by the parent/guardian. Cumulative absence totals will be available to families on the Centrelink website. Any cancellations or illness within 2 days of your booking will be deemed an absence. A refund of the Gap Fee will be given if a doctor's certificate is produced. Any illnesses, swapping of days or cancellations will incur a $5 administrative charge.
The hours of the program are 7:30am – 6pm, any child being dropped off earlier than 7:30am or later than 6.00pm will incur a fee of $1 per minute.
$20 Late Fee will apply if outstanding accounts are not cleared by the last day of the program or date set by management. Further action may be taken.
LUNCH & SNACKS
Children will be required to cover their own lunch, snacks and drinks throughout the day. Westgate Vacation Care encourages all families to provide healthy and nutritious meals. If needed, lunch orders can be placed.
Children MUST supply their own refillable drink bottle as a drink station is set up daily, if not a $2 fee will apply to provide your child with bottled water.
Please dress your children in casual, comfortable clothing and
non-slip footwear. Thongs or slip on shoes are not appropriate footwear. Please ensure all items are labelled and each child has a bag for their belongings. Please provide an art smock for art and craft activities.
Throughout the program there will be incidents or behavioural issues that may arise that will require the intervention of staff. Westgate have rules and expectations that will be announced daily at roll call for the benefit of the children. Westgate Vacation Care does not label the child but recognizes and focuses on the behaviours, dealing with the situation accordingly. To assist the children and staff Westgate have implemented a red and yellow card system that provides children with an understanding of the severity of the incident. Please refer to our Interactions with children policy for a more detailed explanation.
FOR ALL POLICIES PLEASE REFER TO THE POLICY HANDBOOK
I authorise the co-ordinator/person in charge of the School Holiday Program, in the event of sudden illness, or accident, to seek emergency medical, hospital or ambulance service.
I agree to be responsible for any medical, ambulance and/or hospital costs incurred.
I agree to sign and note the time in the attendance register as I leave and collect my child. I will ensure that I have informed one of the staff that my child has arrived and before I leave with my child.
I agree to notify the co-ordinator immediately if any changes occur to the information supplied on the forms.
I agree to inform Westgate Vacation Care of any past or current medical conditions.
Westgate Vacation Care or its employees shall not be liable for any injury, loss or damage suffered by any child participating in the School Holiday Program. I/we have read the Parent Handbook and the above conditions and understand and agree to abide by them.
Westgate Vacation Care is collecting the personal/health information requested on this form for the Holiday Program provisions requirements. The personal/health information will be used solely by Westgate Indoor Sports and the Family Assistance Office (where the parent has requested CCB or Lump Sum Payment options) for that primary purpose or directly related purpose. The information shall remain private and confidential within Westgate Indoor Sports and will only be disclosed to other persons or agencies as consented to by the authorized parent/guardian or in emergency situations. All emergency contacts listed have been notified and have given permission for their details to be provided.